The Long View
Legacy Archive Conversion Services
A previous edition of this newsletter cautioned readers not to overlook document archiving systems during the course of a platform modernization effort. While a helpful reminder, simple phrases like "don’t forget to convert the archive" practically invite the reply: "easier said than done."
Migrating from a mainframe-based document viewing/archival system, for example, involves finding a content management solution on the target platform with directly comparable functionality. In addition, many years’ worth of data must be converted to work with the new viewing solution. And because legacy documents were often stored in their original, mainframe-centric formats (AFP, DJDE, etc.), the data itself may need to be converted to PDF format or alternate file types.
None of this is easy. To help customers avoid the many pitfalls associated with archive conversion, LRS has assembled a team of archive conversion specialists, systems engineers, and project managers. With dozens of projects under their belts, this highly-trained team brings a proven conversion methodology, custom-designed migration utilities, and training deliverables to ensure the success of your project.
Easy as 1-2-3-4
In general, the LRS Archive Conversion/Migration team follows a four-step process designed to systematically identify and address customer-specific challenges. The high-level steps include:
< ol>< li>Pre-Conversion Assessment
LRS works with the customer to obtain metadata from their existing archive system. We identify metrics regarding the number of users, report types, storage types, archive size, special report processing requirements, etc. Our project managers help all parties understand the scope of the conversion and identify potential roadblocks before the project commences. < li>Metadata Conversion
Based on the assessment results, LRS and the customer discuss how legacy report parameters and user rights should translate to the new content management system. This is followed by a multi-step process to create new metadata definitions using LRS-developed conversion utilities.< li>Parallel Processing and Implementation
The new LRS archiving system runs in parallel with the legacy system for quality assurance and training purposes. Typical duration runs anywhere from two weeks to two months. < li>Data Migration
LRS tailors its existing data migration utilities based on an understanding of the customer’s specific metadata and report data. The customer team runs these utilities as needed until all necessary reports have been migrated to the new system. LRS-provided audit utilities check to ensure that legacy reports are not inadvertently omitted during the migration process.
More Archives, More Benefits
Platform modernization projects can be the perfect opportunity to further simplify and consolidate the overall IT landscape. Due to corporate mergers and acquisitions, large organizations often find themselves running multiple archiving systems from multiple vendors… sometimes on more than one platform.
Consolidating all data and users from these disparate systems onto a single, platform-independent solution can yield further hard and soft cost savings. LRS conversion specialists are trained to identify such opportunities and help customers understand the potential benefits of this archive consolidation.
To learn how LRS can help in your archive modernization efforts, please contact your account representative or click here for additional information about LRS’ archive conversion services.